GUIDE TO FILLING OUT THE PERSONAL DATA SHEET (PDS)
Warning: Any misrepresentation
made in the Personal Data Sheet and the Work Experience Sheet shall cause the
filing of administrative/criminal case/s against the person concerned.
Please fill out each of the
fields in the PDS when applicable.
Note:
§ The PDS may be accomplished using the MS
Word format or MS Excel format.
§ In the MS Excel format, all the tick boxes
will automatically be marked once clicked.
§ The PDS must bear the signature of the
employee and date of accomplishment at the bottom of every page.
§ Entries in the PDS may be filled out
through handwriting or via typewriter/computer. If handwritten, entries should
be in block capital (e.g. PRINT) format using a pen.
§ All information should be provided
accurately.
§ Do not leave blank entries. Put N/A if not
applicable.
§ For purposes of application to a vacant
position, the additional sheet for work experience should be accomplished.
I. PERSONAL INFORMATION
§ Employee’s name is to be filled out in the
following format: surname, first name, name extension (if any), middle name. A
space is allotted for each character or letter in the name.
§ Dates are in numeric format: mm/dd/yyyy
§ Specifics should be given to “Others”
response in the civil status field.
§ Agency employee number refers to employee
ID number in the current agency.
§ For holders of foreign/dual citizenship,
please select from the dropdown list the foreign country where you were
born/naturalized or type/write the same in the space provided therein.
II. FAMILY BACKGROUND
§ Names of spouse and parents are to be
filled out the following format: surname, first name, name extension (if any),
middle name.
§ Mother’s name is her maiden name, or name
when she was single or before marriage.
§ List full names (first name and surname)
of ALL your children.
§ Date of birth is in numeric format:
mm/dd/yyyy
III. EDUCATIONAL BACKGROUND
§ Indicate FULL name of schools. DO NOT
ABBREVIATE.
§ For Elementary Level, indicate PRIMARY
EDUCATION if graduated
§ For Secondary Level, indicate HIGH SCHOOL
if graduated under the old curriculum; or JUNIOR HIGH SCHOOL or SENIOR HIGH
SCHOOL if graduated under the K-12 curriculum.
§ Indicate in FULL all courses taken in
college (e.g. ASSOCIATE IN ARTS, AB ECONOMICS, BS PSYCHOLOGY, MA IN HISTORY).
§ Indicate all masters or doctorate degrees
taken.
§ If graduated for every level, indicate
year of graduation.
§ If not graduated in any level, indicate
the highest grade, level or units earned.
§ Period of attendance are stated in school
years (e.g. 1992-1996)
§ Indicate any scholarship and/or academic
honors received in each level.
IV. CIVIL SERVICE ELIGIBILITY
§ Indicate all civil service eligibilities
earned with corresponding rating, date and place of examination/conferment.
Example:
Career Service Sub-Professional EO132/790 – Veteran Preference Rating
Career Service Professional PD 907 – Honor Graduate
Career Service Executive RA 7883 – Barangay Health Worker
Stenographer Barangay Official
PD 997 – Scientific and Technological
Specialist
§ If earned eligibility entails a license
(RA 1080), indicate the license number and its date of validity.
V. WORK EXPERIENCE
§ Indicate all positions held both in the
public and private employment starting from current work.
§ Inclusive dates are indicated in numeric
format: mm/dd/yyyy.
§ Indicate FULL position titles and COMPLETE
NAME of department/agency/office/company. DO NOT ABBREVIATE.
§ Indicate monthly salary in figures (e.g.
P21,877).
§ Salary grade and salary step, if
applicable, should be stated in the format ”00-0” (e.g. 24-2, 24 for salary
grade, 2 for salary step)
§ Indicate status of employment (e.g.
permanent, temporary, casual, contractual)
§ Indicate “YES” under government service if
position held is in the public or government employment or “NO” if held in the
private employment.
§ Additional sheet for work experience
should be accomplished and submitted together with the PDS in case of
application to a vacant position. This should be accomplished only for work
experience relevant to the position being applied to.
VI. VOLUNTARY WORK OR INVOLVEMENT IN
CIVIC/NON-GOVERNMENT/PEOPLE/VOLUNTARY ORGANIZATIONS
§ Indicate the FULL name and address of the
organization where involved as voluntary worker.
§ Inclusive dates, start (from) and end (to)
should be in numeric format: mm/dd/yyyy.
§ Indicate the number of hours of voluntary
work rendered.
§ Indicate the position/nature of voluntary
work rendered.
VII. LEARNING AND DEVELOPMENT INTERVENTIONS
§ Indicate FULL titles of learning and
development (L&D) interventions attended during employment. Indicate list
from the most recent L&D.
§ Inclusive dates of attendance, start
(from) and end (to) should be in numeric format: mm/dd/yyyy.
§ Indicate the number of hours attended for
program.
§ Indicate the type of L&D intervention
(e.g. managerial, supervisory,
§ technical).
§ Indicate the FULL name of
institution/agency that conducted or sponsored the program. DO NOT ABBREVIATE.
(e.g. CSC should be Civil Service Commission).
VIII. OTHER INFORMATION
§ Indicate special skills /hobbies.
§ Indicate in FULL non-academic
distinctions/recognition (awards received)
§ Indicate membership in any professional
association/organization by writing in FULL said association/organization.
#34-40
§ Indicate response to questions 34 to 40 on
the right side of the sheet.
§ Provide details or specifications for any
yes response.
# 41
§ Indicate the FULL name of references with
the format FIRST NAME, MI, SURNAME, their addresses and respective telephone
numbers.
# 42
§ As agreement to and for completion of the
PDS, the employee’s signature and right thumb mark should be affixed in the
boxes provided.
§ Indicate also the government ID number and
date of issuance in the boxes provided.
§ Lastly, attach a RECENT PASSPORT SIZE (4.5
cm. x 3.5 cm.) picture with COMPLETE AND HANDWRITTEN NAME TAG and SIGNATURE
OVER PRINTED NAME. Picture must be taken within the last six (6) months. Computer
generated or photocopied picture is not acceptable.
